OFF CYCLE PAYROLL

What is off cycle payroll?

Off-cycle payroll is run apart from regular payroll. It is run for bonuses, on demand, corrections. and other reasons.

The process of off cycle payroll

Before we run off cycle payroll, we must know these things

1.    If we want to run off cycle payroll, the control record must be in exit mode

2.    Off cycle payroll must be run after regular payroll date.

3.    Then run payroll

4.    Post to finance people

There are 3 main types of off-cycle payroll run in SAP:

§  Off-Cycle Bonus Payment (Type A):  Considered to be one-off bonus payment, it can also be used to reimburse employees for expense claims.  Data is entered via infotype 0267 (Additional Off-Cycle Payments).  When executing a “Start Payroll”, you need to enter the “Reason for Payroll” field according to the desired calculation type. 

§  Off-Cycle Correction Accounting (Type B): Considered to be adjustment runs, it is used for late overtime or anything that did not make it into the regular payroll run.  Data is entered just like a regular payroll run (i.e., IT2001, IT2010, IT0014, IT0015). When executing a “Start Payroll”, you need to enter the “Reason for Payroll” field with the corresponding reason type.

§  Off-Cycle Christmas Bonus Payment or SAC (Type S):  Christmas Bonus (SAC) can be paid with the regular payments run (June and December) or on a special Payroll run before the regular one. Data is calculated automatically by the system, based on the payment date and the configuration in tables T511K and V_T7AR75.